Whistleblowing Policy

Dear stakeholders,

KIPCO is committed to maintaining an open culture with the highest standards of honesty and accountability, where all stakeholders, both internal and external, can report, in good faith, legitimate concerns in confidence.

As part of its Corporate Governance, KIPCO has established a Whistleblower Policy and developed procedures for receiving and addressing concerns regarding questionable accounting, internal accounting controls, auditing and operational matters or any unethical conduct of business involving the Company. Such reported concerns will be raised with the Audit Committee to look into and decide on further action.

The Whistleblower Policy is not a platform for private grievance. The Company has other relevant policies and procedures for individual employees to express concern or report their grievances about an issue that directly affects them and which deal with standards of behavior at work, that cover discipline, grievance, harassment, recruitment and selection and hence these are not in the scope of this policy and should not be reported here.

Protection and anonymity

The policy is set to preserve the anonymity of whistleblowers and protect them from any retaliation.

• Protection: No person who in good faith files a complaint, submits a concern or reports any wrongdoing or a violation or suspected violation shall suffer harassment, retaliation or adverse employment consequences as a result of doing so.

• Anonymity: A whistleblower’s identity will be kept confidential to the fullest extent reasonably practicable within the legitimate needs of the law and of any ensuing evaluation or investigation unless that person has authorized such disclosure in writing at a specified stage of the investigation or enquiry proceedings. However, the legal or business requirements may not allow for complete anonymity. Further, where disciplinary proceedings are invoked against any individual following a disclosure under this procedure, the person subject to such proceedings may normally be entitled to know the name of the person making the complaint. Whistleblowers should also be cautioned that their identity might become known for reasons outside the control of the Company.

Reporting an Incident

This page may be used to report any possible incident/irregularity that represents an illegal, unethical or incorrect action at KIPCO or any of its subsidiaries. It is not meant to be used for private grievances. The information should be submitted in good faith. Intentionally submitting erroneous information may subject the information provider to legal action. Kindly fill in the information as requested below. Once completed, press the ‘Submit’ button below and your message will be delivered. (This message is accessible by KIPCO’s Board of Directors). Whether a whistleblower chooses to remain anonymous or not, they should give as much detailed information in their report as possible as requested below and provide evidential information in the form of documents, emails and other files that can be uploaded using the link below.

    Attach any evidential information (documents, emails, etc.)
    Excel files cannot be submitted. Please convert all files to PDF.

    Maximum total attachment size is 10 MB

    If you have more documents to submit please fill in another report with reference to this one.

    Contact details (Optional)

    KIPCO will treat all reports by whistleblowers as confidential in accordance with the terms stated under the Protection and Anonymity Clause of the Whistleblower Policy. If you are willing to provide your name and contact information, please enter it below.

    I acknowledge that I have read the terms of the Whistleblower Policy relating to Protection and Anonymity.